Privacy Policy

Last Updated: May 2026

The Orthodox Jewish Nurses Association (“OJNA,” “we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your information when you use ojna.org.

Information We Collect

We may collect information you voluntarily provide, including your name, email address, phone number, mailing address, professional credentials, membership details, event registrations, Continuing Nursing Education (CNE) evaluations, certificate requests, job board submissions, advertising inquiries, donation information, and communications sent through forms or email.

We may also collect technical data such as IP address, browser type, device information, and usage activity.

How We Use Your Information

Manage memberships and accounts
Process payments, registrations, donations, and sponsorships
Administer events and Continuing Nursing Education (CNE) programs
Issue, verify, and maintain certificate records
Respond to inquiries and provide support
Send confirmations, updates, and relevant communications
Improve website functionality, security, and performance

Information You Submit

OJNA’s website allows members and contributors to submit content, including but not limited to:

Articles for the journal or blog
Photos and media for events and chapter activities
Job postings (for employers)
Resume submissions (for job seekers)
Member directory entries (visible to other members where applicable)
Comments, evaluations, and feedback

By submitting content, you grant OJNA a non-exclusive, royalty-free license to use, display, distribute, and adapt the content for organizational, educational, and promotional purposes. You retain ownership of your submissions and confirm that you have the right to share them. OJNA reserves the right to edit, reject, or remove submitted content at any time.

Member Directory & Visibility

Active members may have certain profile information (such as name, professional credentials, and location) visible to other logged-in members through the member directory or search functionality. You can control or limit your directory visibility through your account settings or by contacting us.

Lawful Basis for Processing

For users in the European Union, United Kingdom, and similar jurisdictions, we process personal data under the following lawful bases:

Consent: When you opt in to receive communications or provide information voluntarily
Contract: When processing is necessary to provide membership services, events, or CNE certification
Legal Obligation: When required by law, including tax, accreditation, or regulatory compliance
Legitimate Interest: For administrative, security, and analytics purposes that do not override your rights

Communications

By providing your contact information, you consent to receive communications related to your account, memberships, events, certificates, and organizational updates. You may opt out of non-essential communications at any time.

Email Preferences

You may unsubscribe from promotional emails using the unsubscribe link provided or by contacting us directly. Transactional emails (such as payment confirmations, renewal reminders, and certificate notifications) are necessary for service and cannot be opted out of while membership is active.

Data Accuracy

You are responsible for ensuring that the information you provide is accurate and up to date.

CNE & Professional Records

OJNA collects and retains information related to event participation, evaluations, attendance verification, and Continuing Nursing Education (CNE) records. Our nursing continuing professional development activities are approved by the Northeast Multistate Division Education Unit (NEMSD), an accredited approver by the American Nurses Credentialing Center’s Commission on Accreditation (ANCC).

CNE records may be stored for administrative, accreditation, verification, audit, and compliance purposes for periods required by accreditation bodies (typically six years).

Payments

Payments are processed through Stripe, our third-party payment provider. OJNA does not store full credit card details.

Sharing of Information

We do not sell personal information. We share limited information with trusted service providers necessary to operate our services, including:

Stripe: Payment processing
GoDaddy Email Marketing: Email newsletters and communications
Microsoft Clarity: Website analytics and user behavior analysis
Hosting and security providers: Website infrastructure

These providers are contractually obligated to protect your information and may only use it for the services they provide to us.

Cookies & Tracking

We use cookies and similar tracking technologies to improve site functionality and analyze usage. These include:

Essential cookies: Required for the website to function, including login sessions
Analytics cookies: Help us understand usage patterns and improve the site
Functional cookies: Remember your preferences and settings

You can manage cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.

Analytics Tools

We use Microsoft Clarity to understand general website usage, including page interactions, navigation patterns, and session recordings (which are aggregated and anonymized). This helps us improve user experience.

You may opt out of Microsoft Clarity tracking at any time by visiting https://clarity.microsoft.com/opt-out. You may also enable “Do Not Track” settings in your browser to limit tracking.

Affiliate & Sponsorship Disclosure

We may participate in affiliate or sponsorship programs in which we receive compensation when members purchase products or services through links or codes we share. These relationships do not affect membership pricing or the price you pay through any affiliate link, and we only partner with organizations we believe offer value to our community.

Data Retention

We retain personal information only as long as necessary for the purposes outlined in this policy:

Active membership data: Duration of membership
Payment records: Up to seven years for tax and accounting purposes
CNE records: As required by accreditation bodies (typically six years)
Event registration data: Up to three years after the event
Marketing communications data: Until you unsubscribe or after a period of inactivity
Form submissions and inquiries: Up to two years after last interaction

After applicable retention periods, information is securely deleted or anonymized.

Your Privacy Rights

Subject to applicable laws, you have the following rights regarding your personal information:

Access: Request a copy of the personal information we hold about you
Correction: Request correction of inaccurate or incomplete information
Deletion: Request deletion of your personal information, subject to legal retention requirements
Restriction: Request that we limit how we use your information
Portability: Request a copy of your data in a portable format
Objection: Object to certain processing, including direct marketing
Withdrawal of Consent: Withdraw consent for processing where consent is the legal basis

To exercise any of these rights, contact us at [email protected]. We may need to verify your identity before responding and will respond within applicable legal timeframes.

California Residents

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA), including:

Right to know what personal information is collected, used, or shared
Right to delete personal information we hold about you
Right to opt out of the sale or sharing of personal information (we do not sell personal information)
Right to correct inaccurate personal information
Right to limit use of sensitive personal information
Right to non-discrimination for exercising your privacy rights

To exercise these rights, contact us at [email protected].

International Users

OJNA is based in New York, United States. If you access our services from outside the United States, your information may be transferred to, stored, and processed in the United States, where data protection laws may differ from those in your country. By using our services, you consent to such transfer.

HIPAA Disclaimer

OJNA is a professional membership organization and is not a HIPAA-covered entity. We do not collect, store, or process protected health information (PHI) about patients. Information collected through OJNA pertains to our members’ professional credentials, education records, and organizational engagement.

Legal Requirements

We may disclose information if required to do so by law or in response to valid legal requests.

Data Security

We implement reasonable safeguards to protect your information, but no system can be guaranteed to be completely secure.

Third-Party Links

Our website may contain links to third-party websites. OJNA is not responsible for their content or privacy practices.

Children’s Privacy

Our services are not intended for individuals under 13 years old, and we do not knowingly collect information from children under 13. If we become aware that we have collected such information, we will take steps to delete it.

Changes to This Policy

We may update this Privacy Policy at any time. Updates will be posted on this page with a revised “Last Updated” date.

Contact Us

Orthodox Jewish Nurses Association
411 Hempstead Turnpike, West Hempstead, NY 11552
Email: [email protected]